Turn company knowledge into an onboarding course
Convert SOPs, meeting notes, and internal docs into a lightweight onboarding course with lessons, checks, and video scripts.
Setup time
3 hours
Time saved
4-10 hours
Best for
Small teams, Agencies, Operations leads
Tools
Notion, ChatGPT, HeyGen, Feishu Base
Overview
This workflow helps teams onboard new hires faster by turning scattered knowledge into a structured learning path.
When to use this workflow
Tools you need
Notion
Workspace
Workspace for docs, databases, calendars, SOPs, and team knowledge bases.
Visit websiteChatGPT
AI assistant
General AI assistant for drafting, reasoning, rewriting, and structured content generation.
Visit websiteHeyGen
Video
AI avatar video platform for creating explainer videos, sales messages, and localized video content.
Visit websiteFeishu Base
Database
Collaborative no-code database for tracking leads, content, operations, and lightweight workflows.
Visit websiteStep-by-step workflow
Collect source knowledge
Gather SOPs, policies, meeting notes, recorded demos, and common questions.
Tool used
Notion
Expected output
An onboarding source library.
Design the learning path
Group knowledge into modules, lessons, exercises, and check questions.
Tool used
ChatGPT
Expected output
An onboarding course outline.
Create lesson assets
Write lesson scripts, checklists, short videos, and role-specific practice tasks.
Tool used
HeyGen
Expected output
A course content pack.
Track completion
Create a simple tracker for lessons, owners, completion status, and feedback.
Tool used
Feishu Base
Expected output
An onboarding progress tracker.
Prompt templates
Course outline
Turn these company docs into an onboarding course outline. Include modules, lessons, practice tasks, quiz questions, and expected outcomes. Docs: [paste]Lesson script
Write a short onboarding lesson script from this SOP. Include why it matters, steps, example, common mistakes, and check question. SOP: [paste]Automation ideas
- Create course updates when SOPs change
- Track unanswered questions from new hires
- Generate role-specific onboarding paths
Common mistakes
- Dumping docs without a learning path
- Skipping practice tasks
- Not assigning course ownership
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