# Turn company knowledge into an onboarding course

> Convert SOPs, meeting notes, and internal docs into a lightweight onboarding course with lessons, checks, and video scripts.

- Canonical: https://gptnavi.com/workflows/company-knowledge-to-onboarding-course
- Category: Operations
- Difficulty: Intermediate
- Setup time: 3 hours
- Estimated time saved: 4-10 hours
- Last materially updated: 2026-08-24
- Best for: Small teams, Agencies, Operations leads
- Tools: Notion, ChatGPT, HeyGen, Feishu Base

## Quick answer

This workflow helps teams onboard new hires faster by turning scattered knowledge into a structured learning path.

## When to use it

- New hire onboarding
- Agency training
- Internal process education

## Steps

1. **Collect source knowledge** — Gather SOPs, policies, meeting notes, recorded demos, and common questions. Tool: Notion. Expected output: An onboarding source library.
2. **Design the learning path** — Group knowledge into modules, lessons, exercises, and check questions. Tool: ChatGPT. Expected output: An onboarding course outline.
3. **Create lesson assets** — Write lesson scripts, checklists, short videos, and role-specific practice tasks. Tool: HeyGen. Expected output: A course content pack.
4. **Track completion** — Create a simple tracker for lessons, owners, completion status, and feedback. Tool: Feishu Base. Expected output: An onboarding progress tracker.

## Prompt templates

### Course outline

Turn these company docs into an onboarding course outline. Include modules, lessons, practice tasks, quiz questions, and expected outcomes. Docs: [paste]

### Lesson script

Write a short onboarding lesson script from this SOP. Include why it matters, steps, example, common mistakes, and check question. SOP: [paste]

## Common mistakes

- Dumping docs without a learning path
- Skipping practice tasks
- Not assigning course ownership

## Related workflows

- https://gptnavi.com/workflows/screen-recordings-to-sops-and-training-docs
- https://gptnavi.com/workflows/small-team-ai-adoption-playbook
- https://gptnavi.com/workflows/internal-ai-assistant-from-company-docs